Health & Safety Policy

Health & Safety

General Policy Statement of Serv Contracts Ltd

As a company Serv Contracts Ltd recognises and accepts our responsibilities under the Health and Safety at Work etc. Act 1974, and its associated regulations for the Health, Safety and Welfare of its employees.

The declared policy of the company is to achieve and maintain a safe and healthy environment for all employees and others who may be affected by the Company’s operations.

We will take all reasonable measures to ensure the Health, Safety and Welfare of all its employees in fulfilment of its moral, legal and economic responsibilities. These measures also are aimed at protecting others who may be affected by our works.

All employees will be made aware of the company Health and Safety Policy and a copy will be available for them to look at within the factory and office areas. The policy will be constantly updated in line with new legislation and company policy. The company undertakes training programmes to advise of statutory and company revisions to Health and Safety arrangements.

The company notifies all persons who are employed by the company, visiting the company’s premises, or to whom the company owes a duty of care, to co-operate with and conform to the Health & Safety Policy of the company.

As the Co-Director of the company, we have equal responsibility for Health, Safety and Welfare, but all staff, are made aware of their particular responsibilities with regards to their Health, Safety and Welfare and of those under their control.

The Company will ensure that welfare facilities including first aid boxes are available to all employees at its factory.

Signed ………………………………….. Signed …………………………………..

Mr. Jamie Reynolds Mr. Nick Wettner

Co-Director Responsible for the Co-Director Responsible for the

Co-ordination of Health & Safety at Co-ordination of Health & Safety at

Serv Contracts Ltd. Serv Contracts Ltd

Dated: September 2025

This Policy will be reviewed on an annual basis or:

If there is reason to suspect that it is no longer valid; or

If there has been a significant change in the matters to which it relates.

Organisation for the Achievement of Safe Working Places

The effectiveness of the Health & Safety Policy is dependant on the people who are responsible for ensuring that all aspects of work are carried out with due consideration for safety and with minimum risk to health. Serv Contracts Ltd will ensure that this Policy is applied and is adopted by all Personnel and visitors to their premises or sites. In order that this can be achieved Serv Contracts Ltd has a management structure as outlined, with individual responsibilities detailed on the following pages.

Each individual person within the organisation has a duty of care to themselves and other persons who may be affected by their actions.

Any recognised breach of any Health and Safety Legislation or any potential hazard observed while at work is to be reported.

Employees are to pay due regard to any duty or requirement imposed on the company or other person by or under any of the relevant statutory provisions and to co-operate with the employer so far as is practicable to enable that duty or requirement to be complied with and are to act with all reasonable haste on advice and instructions given on matters of Health, Safety and Welfare.

The Responsibilities of the Co-Directors

The overall responsibility for co-ordinating Health and Safety rests with the Co-Directors of the company, however due the size of the company, specific duties may be at times delegated to the Fabrication Supervisor and other employees according to their experience, training and position within the hierarchy of control.

Each individual person has a duty of care to himself as well as to all those they come into contact with during any part of the working day. The Co-Directors will ensure that this Policy is applied throughout the Company

Due to the size of the organisation, there will be situations within the company when employees may be relied upon to undertaken the Health and Safety responsibilities of others.

Under the guidance of the Co-Directors effective accident prevention and safety training programmes are developed and procedures introduced to bring about a Safe and Healthy working environment. They will also ensure that, as appropriate, everyone working for or on behalf of the company are trained in these policies and play their part in promoting Health and Safety.

All new employees will be trained in the Company Health and Safety requirements. Training received by all employees will be entered in their personal training record file, this will be reviewed, and any further training needs will be established. Each individual person has a duty of care to himself/herself as well as to all those they come into contact with during any part of the working day.

As Co-Directors of Serv Contracts Ltd will randomly undertake “Safety Management by Walking About” (S.M.B.W.A’s) tours in the fabrication and office areas in order to ascertain the quality of the Company Health and Safety culture.

Formal inspections of the fabrication and office areas will be undertaken at monthly intervals to ensure that all work equipment is suitably maintained, checked for damage and wear in accordance with the Provision and Use of Work Equipment Regulations. The general office environment will also be assessed for Health and Safety compliance e.g. blocked access and egress routes, risk assessments and working practices.

As the Co-Directors we have a responsibility to ensure that adequate funds and time are allocated throughout the Company with regards to health and safety and that:-

At all times consideration is given to health and safety in order that risks are reduced to levels which are as low as is reasonably practicable.

Statistics are regularly checked with an aim of continuous improvement.

There is continued communication between all employees within the organisation, with the independent Health & Safety Advisor to ensure best practice is followed and expert advice sort.

This Policy is implemented by all, and individuals meet their responsibilities.

The Company’s Employees and specialist Contractors and sub-contractors are aware of their individual responsibilities and that each administers and promotes with enthusiasm the requirements of this Policy throughout the entire Company to create and maintain a strong positive Health and Safety culture throughout the Company.

Ultimately the Co-Directors will ensure that management set a good example and adequate time, and resources are made available to ensure the competence of all employees with regards to Health and Safety and that there is co-ordination, co-operation and communication between all employees to achieve a uniform health and safety culture throughout the hierarchy of the organisation

The Responsibility of the Fabrication Supervisor

Due to the size of the organisation and the number of jobs that may be undertaken at any one time there will be situations within the company when the Co-Directors are unavailable therefore as the fabrication supervisor you may be relied upon to adopt the Health and Safety responsibilities on behalf of the Co-Directors to ensure the overall safety in the fabrication area, you will have a duty to:

Develop a strong concern for the safety of those that the company engages in the fabrication area and for those who may be affected by the activities of the company. You will understand that the company safety culture is a serious one and that Health and Safety is paramount at all times. Know, understand and implement the Company Health and Safety Policy with the objective of ensuring a safe workplace.

Ensure that all employees engaged in the fabrication area under the companies’ control have a good understanding of the risks associated with their activities and the materials they handle. Ensure that risk assessments, method statements and COSHH assessments and associated data are not only issued, but also check that those who have been made aware understand it, if not implement and re-check. Never assume or leave Health and Safety matters to chance. Be pro-active and prevent accidents from happening.

At the arrival of new employee in the fabrication area, you will be responsible for ensuring they are inducted and provide a tour of the fabrication area and given a briefing on Health and Safety issues. After the general induction all employees must be inducted on the contents of Risk Assessments and Method Statements for the specific tasks that they are to undertake on behalf of the company.

Ensure that any employees are frequently updated on Health and Safety matters, changes to method statements and risk assessments as required.

It is your responsibility to ensure that adequate personal protective equipment is available, provided, worn when appropriate and replaced when damaged and that employees are storing it in an orderly fashion.

Stop any unsafe or potentially unsafe working practices immediately and notify one of the Co-Directors if a particular employee or contractor persistently breaches health and safety rules.

Ensure that a tidy workplace and storage area, are maintained, heat, light and ventilation are adequate, and materials not needed are removed or stored in an orderly fashion. Always prevent obstruction of access and egress routes by the safe delivery, stacking and storage of materials.

As the supervisor for the fabrication area that is under your control you must ensure that adequate emergency procedures, fire-fighting equipment and first aid kit, and a trained First Aider or appointed person is identified.

Work equipment and machines are to be maintained in a fit state with all guards placed correctly and present. Equipment requiring repairs must remain isolated and safely out of use until such time as repairs that may be required are completed.

If for any reason, you are away from work or unable to fully attend to your Health and Safety responsibilities, immediately refer the matter you need to contact one of the Co-Directors, in the first instance. Wherever possible take responsibility for fully briefing whoever takes over your position on any health & safety matters or issues particular to your area of responsibility in the fabrication area.

Never, under any circumstances, allow works to proceed in an unsafe manner and report all accidents to the Co-Directors immediately after they happen. Ensure that any accidents are fully documented without delay.

Above all else understand and accept that those whom you manage are likely to have or be involved in accidents if you personally do not take positive steps to prevent them. In this respect your responsibility to others is considerable. Be safe rather than sorry. Failure to establish, maintain, monitor and control Health and Safety matters within your remit is regarded as extremely serious by the Company.

As the fabrication area supervisor must also determine that:

All hazardous materials have been the subject of a COSHH assessment, and are properly marked, used and stored, as outlined in the COSHH assessment.

All flammables are stored in a suitable environment with adequate firefighting equipment to hand.

A tidy workshop is maintained and areas of works barriered and adequate signage erected.

The delivery and safe stacking of materials to prevent obstruction of access and egress routes.

Arrangements are made between employees, and others at work sites to avoid confusion about areas of responsibility for Health, Safety and Welfare.

Adequate supplies of personal protective equipment are available.

All accident and near misses on site, which results in an injury to any person, or could have are reported in accordance with RIDDOR if applicable and entered into the accident book.

The safety of third parties is considered at all times before the commencement of any activity in the fabrication area and to ensure that the work area is left in a safe and secure manner at the end of each working day.

There are suitable and sufficient risk assessments for any hazardous situation and that controls are adequately implemented.

THE RESPONSIBILITIES OF THE INDEPENDENT HEALTH AND SAFETY ADVISOR

Affordable Health and Safety Solutions (AHSS) Limited have been engaged by the Co-Directors as the companies Health & Safety advisor. As such they will perform those duties laid out below when requested by one or both of the Co-Directors should the necessity arise:

To advise Serv Contracts Ltd Management, when requested on the implementation of Health and Safety, i.e. relevant legislation, Codes of Practices and guidance material, fire precautions, the suitability of safety equipment and accident reporting procedures.

To advise on and prepare, if requested, Health and Safety documentation.

To advise, when requested on fire precautions, signage and best practices with regards to fire prevention.

To assist in the choice and suitability of safety equipment and methods of training in its use and storage etc.

As our Health and Safety advisors that have also been empowered by the Co-Directors to intervene on health & safety matter during any inspection to stop unsafe ,methods of work or operations which they consider presents a significant hazard to employees, Contractors, visitors or a member of the public should they deem it necessary. Then bring this immediately to the attention of a Co-Directors.

Undertake health & safety training, fire risk assessments, CoSHH assessmnets etc on behalf of the Co-Directors when asked to do so

Responsibilities of the Employees

As an employee of the Serv Contracts Ltd you are to comply with your own individual health & safety duties under Section 7 and Section 8 of the Health and Safety at Work Etc. Act 1974 and Regulation 14 of the Management of Health and Safety at Work (Amendment) Regulations. That is to ensure your own safety, and the safety of others is not affected by their acts or omissions and to generally co-operate with their Serv Contracts Ltd management.

This will enable them to carry out his Health and Safety duties towards them. Failure to comply with Health and Safety duties and regulations on the part of the Employee, may lead to dismissal from employment. Due to the size of the organisation and the number of projects that may be undertaken at any one time there will be situations within the company when employees will be relied upon to adopt the Health and Safety responsibilities of those persons next in the hierarchy of authority to ensure the overall safety of the project.

To ensure that in the fabrication area where the fabrication works are undertaken remains safe places of work, for employees, operatives’ contractors and sub-contractors must:

Read and understand the Company Health and Safety Policy and comply with its requirements and develop a personal concern for the safety of yourself and others who may be affected by your activities.

Obtain a good understanding of the risks associated with your activities. Risk assessments and method statements have been produced for all activities involving a significant risk. Ensure that you have seen, read and fully understood their contents. In the event of any uncertainty stop work and ask for guidance.

Never, under any circumstances, work in an unsafe manner. If you feel you have been asked to do so – don’t! Contact your supervisor or one of the Co-Directors immediately informing them of your concerns.

Wear all personal protective equipment issued when necessary but regard its usage as a means of last resort. Work to eliminate or control the risk first,

Do not use tools and equipment for work for which it was not intended, or if you are not trained or experienced to use it and report any damaged plant or equipment. Keep all tools and plant in good condition inspect them frequently and do not use them if they are damaged or inadequate for the job.

Make yourself aware what the company’s emergency procedures that have be produced are so you can follow them, they are for your benefit. Find out the location of the fire-fighting equipment in case you have a need to muse it. Find out where First Aid equipment is kept and who the first aider / appointed person is.

Keep your workplace tidy at all times to make it a safer and healthier place to work. Be aware of trip hazards and when possible, remove any hazards observed i.e. nails protruding from timber or cables unsafely located.

Do not play dangerous practical jokes or partake in “horseplay”. Always consider how your acts or omissions may impinge on the Health and Safety of others.

Report any injury to yourself, which results from an accident at work, even if the injury does not stop you working.

Work in a safe manner at all times. Do not take unnecessary risks, which could endanger yourself or others. Suggest safer methods of working and to ensure that you or others are not put at any risk. Warn any other persons sharing the workplace of particular known hazards.

Regard Health and Safety information and training as your right. Ask your supervisor or Co-Directors for it and do not start work until you are satisfied as to its adequacy. Ask for and expect to receive a regular safety talk on any work and Health and Safety matters you feel unsure about.

When at any time standing in for another employee or assuming the duties of another employee to carry out those duties in accordance with the appropriate section of this Policy.

Above all else understand and accept that you are likely to cause or be involved in an accident if you do not take positive steps to avoid them. In this respect your responsibility to yourself and to others is enormous. Be safe rather than sorry.

General Arrangements

Health and Safety Overview:

Under the Health and Safety at Work Etc. Act 1974 and Environmental Protection Act 1990, the Secretary of State is empowered to make regulations for a number of purposes, which are listed in the Schedules to the Acts. The Environmental Agency and the Health and Safety Commission may approve and issue Approved Codes of Practice and although failure to observe such a code would not in itself be illegal, it may be referred to in criminal proceedings to show that the failure to comply with the code or any provision of it, constitutes a contravention of any particular requirement or prohibition of the Act. All Acts, Orders, Regulations and Approved Codes of Practice (ACOP’s) remain in force until they are modified or repealed.

Enforcement:

This is the responsibility of the Health and Safety Executive (HSE) and the Environmental Agency appointed by the Commission, with the proviso that responsibility may be transferred in certain cases to local authorities. Enforcement Officers operate along the lines of the old Factory Inspectors but have considerably more power.

If an inspector is of the opinion that a person is contravening a statutory provision or is likely to repeat a contravention, he may serve on that person an Improvement Notice requiring specified remedial action to be taken within a specified time. If the inspector considers that the contravention involves a risk of serious injury, they may serve a Prohibition Notice having immediate effect if considered necessary, directing that the specified activities must not be carried on until the specific matters have been remedied.

If an Improvement Notice or Prohibition Notice is not complied with, persons responsible are liable to imprisonment for up to six months (3 months under the Environmental Protection Act 1990) and a fine of up to £20,000.00. Either of these notices may (but need not) include directions as to the measures to be taken, except where a Notice has immediate effect it may be withdrawn by the inspector before the date specified, or on the other hand, the period specified may be extended. An inspector may seize any plant, article or substance he finds on any premises, if they consider it to be a cause of imminent danger.

An inspector may give to persons employed (or their representatives), factual information obtained by them relating to the premises and anything undertaken there and informs them of any action they are taking in connection with the premises.

A person found guilty of an offence under the Acts is liable, on indictment for certain offences, up to two years imprisonment, and / or an unlimited fine. Continuation of an offence for which a person has been convicted constitutes a further offence and that person is liable to a fine for each day on which the contravention continues.

Accident Investigation:

The Co-Directors or fabrication supervisor will undertake a thorough investigation of all accidents involving our employees. Accidents will be investigated to ensure that suitable controls are implemented. A review of the current control measures and safe systems of work will be carried out, any further control measures if required, will be implemented with the aim of preventing recurrence, by removing the hazard and reducing the risk.

Accident Procedure and RIDDOR:

The Co-Directors or fabrication supervisor will ensure the reporting of all injuries and dangerous occurrences in accordance with the current Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). In recognition of its duties under RIDDOR, the Company has instituted a chain of command for reporting accidents, diseases and dangerous occurrences to the “competent person” who will notify the HSE. In the first instance Serv Contracts Ltd management will, so far as is reasonably practicable, provide and maintain a safe place of work, a safe system of work, safe appliances for work and a clean, safe and healthy working environment.

They will provide information, instruction, training and supervision will be provided as may be necessary to ensure the Health and Safety at work of its employees and to promote awareness and understanding of the Environment and Health and Safety throughout the workforce.

Following an incident at a work site the Co-Directors or fabrication supervisor or qualified First Aider/appointed person will ensure the person injured is transported to a hospital for treatment if required and if not to ensure that they are provided with adequate First Aid on site before recommending that they visit their Doctor, then:

First Aid Incident:

Ensure the safety and absence of risk in association with the cause of the accident.

Write up the incident in the accident book.

Ensure that you appoint only competent personnel to undertake tasks.

RIDDOR Incident (F2508):

As soon as is practicable send/bring to the office a copy of the Accident book details together with a report e.g. as a minimum:

Name and address of injured person(s)

Telephone number.

Date, time and place of accident(s)

A full explanation of the circumstances leading to the accident(s)

Name of injured person(s) employer(s).

Alcohol, Drugs and Smoking:

Anyone found under the influence of or in possession of alcohol or narcotics will be removed from the factory and may be subjected to appropriate disciplinary measures, which could include dismissal for serious offences. Anyone found smoking in an area other than designated smoking areas will be instructed to extinguish the cigarette immediately with repeat offences being subject to disciplinary measures.

Employees are reminded that some prescription drugs may induce tiredness and lethargy etc. therefore it is the Policy of Serv Contracts Ltd that any person who is taking medication, prescribed or not is to inform the Director or factory supervisor if those drugs could affect their performance while at work. Employees etc. are also requested to notify one of the Co-Directors or fabrication supervisor of any illness that may affect their ability to undertake work activities in a safe manner. Employees are required to submit this information pursuant to the Health and Safety at Work Etc. Act 1974. Section 7.

Communication:

The management of Serv Contracts Ltd sees communications between all staff as an essential part of effective Health and Safety management and will endeavour to communicate to employees their commitment to Safety and to ensure that employees are familiar with the contents of the Company’s Health and Safety Policy. Communication with employees will be in the form of meetings, in memo’s, via toolbox talks, by example and by way of the Policy Statement.

Serv Contracts Ltd embraces with enthusiasm all methods in which employees can participate in the discussion, planning and implementation of Health and Safety. The Co-Directors in particular, wish to ensure that employees’ Health and Safety views are adequately shared and considered with an aim of continuously improving the general Health and Safety culture in all areas of the company’s operations on sites and within client premises.

Serv Contracts Ltd management aim to work with employees and clients to ensure that all information and documentation is shared, regarding Health and Safety and Environmental standards, and is communicated to all relevant employees in order to ensure safe working practices and conditions.

Complaints Procedure:

Work undertaken in the fabrication area is by its very a nature, an impact on another persons or the surrounding environment. Serv Contracts Ltd management will work pro-actively to ensure that generic nuisances e.g. dust and noise is restricted as far as is reasonably practicable. Consideration will be given to all reasonable recommendations to obviate the impact on the surrounding environment. Should a third party offer a complaint in the factory, this is to be recorded and forwarded to the Co-Directors.

Should an employee consider that they have a valid complaint on any issue while at work they are to speak directly to one or both of the Co-Directors for their consideration whereby a meeting will be arranged to offer appropriate action and controls.

Consultation with Employees:

The Company will ensure that there is regular consultation with all employees to achieve and maintain an effective Health and Safety culture within the Company’s operations. The Company will consult with the employees before the introduction of new procedures or technology that may affect their working practices.

Consultation will also occur after the introduction of new statutory information, new or modified work equipment or systems of work and when new substances are to be used. The consultations will be undertaken on a formal and informal basis e.g. during meetings or toolbox talks, according to the matters being relayed. Where necessary the Company will keep records of the consultations.

Control of Hazardous Substances:

Due to the type of operations undertaken by Serv Contracts Ltd, we will produce some hazardous substances. However, we will endeavour through our purchasing policy to purchase only those substances that are not hazardous to health or used in a controlled manner.

Serv Contracts Ltd management recognises its duties in accordance with the current Control of Substances Hazardous to Health (Amendment) Regulations (COSHH Regs) and will endeavour to purchase substance that are not hazardous to health if they compare favourably in all characteristics i.e. cost, effectiveness and quality.

Should hazardous materials not have a suitable replacement the use of such materials will be assessed in accordance with the Regulations and controls implemented to reduce the risk of injury to the lowest level reasonably practicable. The use of those substances subject to COSHH Regs, will be restricted and strictly controlled as outlined above together with adequate information, instruction, training and supervision afforded those using the materials.

Co-Operation and Care:

If we are to build and maintain a clean, healthy and safe working environment it is essential that there is co-operation between all employees. Employees are expected to co-operate and accept their duties contained in this policy and recognise that they have a duty to take all reasonable steps to preserve and protect the Environment and the Health and Safety of themselves and all other people affected by the company’s undertakings.

Disciplinary Procedures:

When there are issues of non-compliance of Health and Safety Regulations the Company policies and procedures will investigate them. The Co-Director carrying out the investigation and will collate any information and this will be reviewed with his fellow Co-Director and the appropriate corrective action taken to ensure that there are controls implemented, and that the employees are made aware of the situations which are causing concern.

If subsequently, the problems persists then the Company will apply further measures to ensure the Health, Safety and Welfare of all employees and others who may be affected by the actions of those who are not complying with the Health and Safety Regulations and Company policies and procedures

The employee’s attention will be drawn to a situation which is causing concern in order to give the employee the opportunity to explain and to improve a position. If subsequently, the problem persists then further, more stringent measures may be necessary.

Where the Company is dissatisfied with an employee’s performance on Health and Safety grounds they will arrange a formal interview, where the employee can be accompanied by a fellow employee or other representative. After considering the details an appropriate admonishment, oral warning, written warning, suspension or dismissal will be issued. Records of the disciplinary actions will be maintained by the Company and available for any appeals or legal actions arising from the issues of non-compliance of following Health and Safety legislation, or Company policies and procedures.

The following contraventions will result in the offending individual being suspended from work pending an inquiry that will be undertaken by the Co-Directors.

Failure by the employee to comply with the controls in force for the associated hazards / risks connected with their tasks and projects and the procedures established for their protection and safety.

Failure by the employee to comply with the requirements of this Policy or any other Company Health and Safety procedure.

Working in a manner where safety management controls and requirements are disregarded to such an extent that the activity or action is considered life threatening to the individual or to others.

Malicious misuse of or damage to any items which have been provided to assist in maintaining Health, Safety or Welfare standards, including

Personal Protective Equipment

First aid provisions and facilities

Welfare facilities

Safety notices, instructions or signs

Consumption of, or being under the influence of, alcohol, drugs or other substances during the course of employment that may increase the risk of an unplanned incident.

Display Screen Equipment:

The use of display screen equipment is not generally considered a high-risk activity, but failure to meet the minimum requirements may lead to serious psychological and physical problems e.g. eye strain, fatigue, stress and Musculoskeletal disorders over the long term.

The Company will undertake assessments to check that the DSE is properly installed in an acceptable environment. DSE users are to co-operate with the Company Policy with regards to DSE equipment and with the assessments to ensure their efficient use and are to report any difficulties or defects that could potentially contribute to a health hazard, this includes the general environment i.e. light and noise.

Employees who are required to use DSE for substantial work will receive advice so that they are aware of the hazards and health risks and are able to arrange and adjust their equipment and workstation for safe and efficient working.

Employees who carry out substantial work at a display screen will be entitled to the following eye tests, before commencing work on DSE or as soon as is practical then at regular intervals afterwards or when visual difficulties are experienced. Where tests show that eyesight correction is needed to carry out work on Display Screen Equipment corrective spectacles required solely for DSE will be obtained for the user by the Company free of charge to the employee. In such circumstances these spectacles must be worn by the employee at all times when carrying out work on Display Screen Equipment.

Documentation:

The office will ensure that a complete copy of, or where appropriate, relevant extracts from the Company Health and Safety Policy are made available to client’s when requested for reference. A copy of the current Employers Insurance Certificates will also be made available on request and displayed

The factory will display the following Documentation:

A signed copy of the Company Policy Statement

Health and Safety Law Poster

Employers Insurance Certificates

Safety notices (as appropriate).

Up to date safety signs.

First Aid Box Location Signage

Name of the first Aider and/or appointed person

Electrical Power Tools:

When work equipment is hired ensure that instructions are received in its safe use and do not attempt to use any plant, machine or tools unless you feel competent in its safe operation considering the working environment.

All electrical equipment owned by the company will be tested at annual intervals compliant to HSE guidance note HS (G)141 and HS(G) 107. All tools used in the factory are either 240 volt or 110V centre tapped to earth or of a low voltage/battery. Staff will be properly trained only to use equipment after they have given it a visual inspection to identify damage or defects, and to use it only for the purposes for which it is intended according to the safe systems of working. Where equipment is found to be faulty repairs, and re-testing will be carried out before the equipment is re-issued. The Co-Directors or fabrication supervisor are to be made aware of all tools or machines found to be faulty so that they can ensure that:

1. Arrangements are made to ensure that it cannot be inadvertently or unscrupulously taken

back into service.

2. The equipment is returned to the Hire Company with suitable warning that it requires

repair. (if applicable)

3. It is repaired in the factory by a qualified and competent person only.

All office equipment is to be tested yearly and a general visual inspection is to be undertaken by staff before work with a formal inspection being undertaken quarterly.

Residual Current Devices (RCD’S) HSE guidance note HS (G)141.

“Due to the delicate nature of an RCD, it is not ideal for use in the rough environments. It may not be possible to ensure that the housing for the RCD is maintained to the quality required in these locations, and control over the number of times the test button is operated may be difficult. The manufactures of RCD’s do not generally recommend them to be fitted on portable apparatus which may receive mechanical shock or on equipment which might vibrate.

An RCD does not guarantee safety. If an RCD fails to operate, or is faulty, this will not be indicated and the worker may remain unaware of the danger. They only protect against earth faults and will not operate when there is no connection to earth, i.e. if current is passing from live to neutral. So it is possible to suffer an electric shock and injury even though the RCD is operating correctly.

It is therefore not possible to place total or near total reliance for personal safety on RCD’s. In contrast, the use of passive systems, such as reduced low voltage, can give reliable protection against fatal electric shock.” N.B. RCD’s require a different range of tests to other portable equipment, and equipment designed to carry out appropriate tests on RCD’s will need to be used, it is recommended that portable RCD’s are tested monthly.

Emergency Procedures:

Serv Contracts Ltd will establish and provide appropriate procedures to be followed in the event of serious and imminent danger to persons working for them in accordance with the Management of Health and Safety at Work (Amendment) Regulations 2006. All plans will be coordinated with those of the Principal Contractor with the prime objective to ensure that no employee, contractor or visitor can access any work area until appropriate pro-active plans with regards to emergency evacuation and actions in the event of serious and imminent danger. This will involve the relating via induction of adequate Health and Safety instructions to those persons entering the areas.

The Company will inform operatives of potential dangers, the controls and the emergency procedures. The employees will also be instructed on how to identify conditions in these potentially dangerous areas where it may be necessary to stop work and go to a place of safety. The Emergency Procedures coordinated with the Principal Contractor will then provide adequate safeguards to avoid a return to the work area until the risk of danger has been cleared.

Employers Liability Insurance:

In recognition of its statutory and common law duties, the Company has taken out insurance with an approved insurer. The certificate of insurance will be prominently displayed within the office and on all sites where practicable so as to be available for inspection at all reasonable times by employees and regulatory authorities i.e. the Health and Safety Executive Inspectors.

Environmental Consideration:

Serv Contracts Ltd recognises its Duty of Care under The Environmental Protection Act 1990, the Environmental Protection (Duty of Care) Regulations 1991, The Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991, Hazardous Waste (England and Wales) Regulations 2005 and other associated statutory provisions.

“Controlled Waste” will only be released to a “Registered Carrier” after proof (original only) has been produced by the “authorised person” all parts of the “Waste Transfer” note will be suitably completed with a copy remaining with Serv Contracts Ltd for no less than 2 years.

“Hazardous Waste” will only be moved by a “Registered Carrier”. Where over 200kg of “Hazardous Waste” is produced Serv Contracts Ltd will register that location annually with the Environment Agency. Records of all waste will be kept by Serv Contracts Ltd for no less than 3 years.

All waste will be suitably packed to ensure the safety of others during storage and carriage and also to prevent spillage, leakage, waste blowing or falling or the pilfering of contents by third parties.

When Hazardous Waste is produced on site, unless otherwise outlined in the contract documents the Principal Contractor will be relied upon to ensure that all waste carriers are competent as outlined above.

Fire Fighting Equipment:

The Co-Directors will ensure that all fire fighting equipment is maintained and serviced by a competent person/company and is located at strategic points throughout the office / fabrication areas.

Fire Safety:

Employees are not expected to tackle a fire themselves and should only do so. If the situation is dangerous or potentially dangerous the employee should raise the alarm and evacuate the building immediately. In this situation operatives are to meet at the pre-determined assembly point. A plan for dealing with any fire will be prepared and effective steps taken to ensure that all employees are familiar with the procedure.

First Aid:

Serv Contracts Ltd will undertake risk assessments and ensure that there is a competent trained First Aiders or Appointed Persons to meet the first aid requirements, and also that there are well maintained First Aid facilities in accordance with The Health and Safety (First Aid) Regulations.

Risk assessments in accordance with The Health and Safety (First Aid) Regulations will examine:

• The number of employees.

• The nature of the work in which they are involved.

• The size of the operation.

• How widely employees are distributed across works areas.

• The location of the factory and its proximity to medical treatment.

The first aid kit and its location shall be known by all employees and its contents replaced as they are used or when an expiry date is exceeded. A regular check is to be made of the contents to ensure this.

One person holding a current First Aid certificate or an “Appointed Person” certificate will be responsible for the proper use and maintenance of the first aid box.

Hand-Arm Vibration:

It is the buying policy of Serv Contracts Ltd to ensure that the noise and vibration produced by work equipment is considered together with the price when new purchases are made with a view to lowering the risk when equipment is used. We will endeavour to purchase equipment that is advanced in technology and equipped with vibration absorbing features.

It is recognised that a common cause of hand-arm vibration is the prolonged use of rotating hand tools for cutting and grinding together with percussive hand tools used for riveting, chipping hammering and drilling. In the first instance mechanical methods will be used not requiring the exposure of the operative (e.g. using a Hammer Drill), but should the operative be exposed the task will be allocated to a number of individuals to ensure job rotation and a reduction in the exposure time.

To ensure that operatives are aware of the effects of hand arm vibration they will be provided with adequate information on the hazard and controls and given information in order to reduce the risk.

It may be appropriate to use the information provided by manufacturers on vibration values for some types of work equipment. Where hand-arm vibration values supplied by the manufacturer of the work equipment exceeds the daily exposure limit value is 5 m/s2 A(8) or the daily exposure action value is 2.5 m/s2 A(8) We will ensure that a suitable risk assessment is prepared, this may include the use of vibration monitoring equipment. Where it has been confirmed that operatives are being exposed to excessive hand arm vibration, we will also ensure that affected employees are placed on health surveillance.

Below are some examples of maximum usage for tools in order to prevent injury and ill health.

Tool

Hand Vibration (m/s²)

Maximum usage period in 8hrs (Minutes)

Rotary/hammer drill (4kg)

10

38

Rotary/hammer drill (9kg)

14

19

Rotary drill

2.5

480

7/9” Grinder

5.5

124

Circular saw 6” – 9”

2.5

480

Orbital sander

2.5

480

(Please note these values are indicative only, the following graph is to be used for reference only).

Housekeeping:

Good housekeeping will be considered at all stages of the work and co-operation is expected between Serv Contracts Ltd, and all employees to ensure the clearance of waste and the clearance of slip and trip hazards. Waste material, especially combustible material, will be controlled and either deposited in an agreed area, ready to be removed from the fabrication area at the end of the working shift or at any point that it becomes a fire risk, trip hazard or blocks an access and egress route.

Manual Handling Operations Regulations:

Planning:

All work will be tendered for or negotiated considering the above Regulations.

The Co-Directors or fabrication supervisor will ensure that materials are landed as close as possible to the work area/machine using mechanical means were practicable. Where the use of a mechanical means is unavailable to handle any heavy or awkward loads, instructions must be issued to all employees on the handling of these loads. A manual handling assessment will be undertaken in all situations in which a risk remains after the implementation of controls in accordance with The Manual Handling Operations Regulations.

All employees will be given training in the correct methods of handling and lifting loads as part of their normal safety training.

Supervision:

Employees have been instructed in the correct handling and lifting of loads when mechanical means are not practical, and the fabrication supervisor will ensure that there is a supply of suitable gloves available for issue as required for the handling of materials which cause injury to hands. Safety footwear will be worn at all times in the fabrication area and the fabrication supervisor will remove any employee wearing unsuitable footwear. The factory manager will not require any employee, particularly a young person, to lift without assistance, a load that is likely to cause injury.

Safe System at Work:

The main injuries associated with manual handling and lifting are:

Back strain, slipped disc

Hernias

Musculoskeletal disorders

Lacerations, crushing hands or fingers

Tenosynovitus

Bruised, or broken toes or feet

Various sprains, strains etc.

The selection of persons to carry out manual handling or lifting tasks will be based on the training given, age, physical build etc. Where loads have to be manually handled, the need to ensure that accesses are safe is especially important. The training provided should be based on the physical structure of the body and the effect of attempting to handle loads in various positions.

Manual handling operations will be avoided as far as is reasonably practicable i.e. by delivering materials, as close to the area of intended works and by the use of mechanical means, but where a risk of injury still exists it will be reduced to the lowest level possible.

Where an avoidance of a manual handling task is not possible an assessment of the operation will be made considering the task, the load, the working environment and the capability of the individual to perform the task in hand. An assessment will be reviewed if there is any reason to suspect that it is no longer valid. In the first instance all possible steps will be taken to reduce the risk of injury to the lowest level possible throughout the workplace.

Noise Surveys and Noise at Work Regulations:

The initial control is that steps will be taken to procure equipment that emits low noise levels and to further reduce noise by systems, as a final defence suitable and sufficient ear protection will be provided to employees.

Hearing damage results from over exposure to noise. Serv Contracts Ltd undertake to, so far as reasonably practicable:

Reduce noise at source

Use sound dampening devices

Reduce the time that operatives are exposed to the noise

Issue PPE, instructions, information and training.

Designate ear protection zones and post signage accordingly.

Guidelines:

Can the person using the equipment talk to someone 1 metre away without having to shout to be understood? If they have to shout, the noise from the equipment or operation is probably loud enough to damage their hearing, so action must be taken, ear protection should be offered.

If there is any doubt Serv Contracts Ltd will employ the services of competent persons using measuring devices and equipment to assess the noise levels of individual pieces of equipment.

Action Levels:

First Level 80 decibels - inform employees and offer ear protection on request.

Second Level 85 decibels - set up protection zones and enforce wearing of protection

The Co-Directors or fabrication supervisor will ensure that any static plant installed is planned to take account of the effects of noise on the employees or third parties. Where employees are required to work in situations where high levels of noise are likely to be encountered the Co-Directors or fabrication supervisor will also ensure that full information is obtained before work commences on the levels of noise likely to be produced. Any measures to reduce noise levels to below levels considered to be safe will be planned and implemented, if this is not practicable, suitable hearing protection equipment will be selected for use by personnel.

Regular monitoring of noise levels and personal protective equipment usage will be planned and undertaken as required.

Instruction and training will be provided to all employees required to work with plant or equipment which is likely to result in exposure to high noise levels.

Supervision:

The Co-Directors or fabrication supervisor will ensure that all machines and tools provided are fitted with silencers, mufflers, doors, canopies, etc. and that all equipment and noise reducing devices are used. Supplies of ear defenders or other hearing protection will be made available to all operatives for any operations where it is not practicable to reduce the noise level to a safe limit. Personal Protective Equipment will be issued to operatives as required and must be worn at all times when an operative is exposed to noise levels exceeding the legal action levels.

Safe System of Work:

The Safety advisor can provide or arrange the following services:

Carry out a noise survey to establish levels and frequencies of noise.

Regularly monitor noise levels.

Give advice on noise control measures.

Arrange for individual monitoring of exposure.

Provide training and instruction for personnel.

Personal Protective Equipment (PPE):

PPE identified as necessary after an assessment of the various activities will be supplied free of charge by the Company. Employees will be outfitted with equipment, trained in its use and maintenance, advised of the possible results of non-use and the reporting procedures for faulty equipment. Serv Contracts Ltd will operate an on-going policy of monitoring equipment use.

It will be a disciplinary matter if staff do not adhere to the use of PPE and the associated controls that are to be implemented as part of the risk assessment. It will also be mandatory that all Serv Contracts Ltd based employees wear safety boots when working in the factory areas.

Planning:

At the planning stage the requirements of this Company Policy must be considered. Any aspects of work not covered by this Policy must be identified and planned by the Co-Directors or fabrication supervisor and written procedures defined. Employees undertaking everyday work duties in the fabrication area will be informed of the hazards and controls in place.

Protection of Persons in the Factory:

All necessary measures required for the protection of others will be allowed for and planned, considering Section 3 of the Health and Safety at Work etc. Act 1974. Consideration will be given at the planning stage to ensure the protection of others.

Purchasing Policy:

Serv Contracts Ltd recognises its duties in accordance with various Regulations with regard to the purchase of materials, substances, machines and equipment and will, before each purchase, consider how they may impinge on the Health, Safety and Welfare during their use, storage, handling and transportation. Serv Contracts Ltd has a Purchasing Policy that not only takes into consideration the quality of an item in comparison to the cost but also considerers the suitability of the item against a number of underlying criteria.

Examples:

Serv Contracts Ltd will endeavour to purchase substances that are not hazardous to health if they compare favourably in all characteristics i.e. cost, effectiveness and quality with a less hazardous substance. Consideration will also be given to ensure that where practicable substances which are hazardous to the environment will also be replaced by less hazardous chemicals when available.

Equipment and machines will be compared not only by price but also on features including ergonomics, noise, vibration, usability, suitability for the task, adequate guarding and ease of maintenance and inherent hazards.

Choice of Personal Protective Equipment too will not be limited to cost but assessed on quality and suitability for the protection it is to afford the wearer, it will also be compatible with other PPE and comply with standards.

Office furniture and equipment will be purchased after consideration has been given to: Ergonomics, fire rating, sustainable resources etc.

Risk Assessments:

Serv Contracts Ltd will carry out on-going risk assessments for operations in accordance with The Management of Health and Safety at Work (Amendment) Regulations 2006. The risks and controls to be implemented will be communicated to all staff. This procedure will be continuous and assessments will be updated as required by situations or statutory requirements. Method Statements and risk assessments will be requested from contractors before operations commence on site to ensure that hazards are fully considered and controlled.

Risk Management:

Risk management is the basis of the Company’s objective of achieving safe working places. The risk management procedures the Company adopts are as follows: -

Identification of the risks.

Assessments of the risks.

Identification of methods and practices of working to reduce the risks.

Assessment of the reduced risk levels.

Implementation of practices and procedures identified in risk assessments.

Monitoring and control of risk and risk reduction procedures.

Safety Inspections:

Regular inspections of work sites will be undertaken by one of the Co-Directors or fabrication supervisor with results recorded to ascertain that all activities are undertaken in a controlled safe manner and with due regard for statutory obligations, Approved Codes of Practice and Company guidelines. Our independent safety advisor may also undertake independent unannounced inspections

.

The Co-Directors or fabrication supervisor will randomly undertake a formal inspection of offices to ascertain that all work equipment is suitably maintained and where applicable that assessments and controls are present and adequate. Electrical equipment will be checked for damage and wear in accordance with the Provision and Use of Work Equipment Regulations together with general office Health and Safety matters e.g. blocked access and egress routes, DSE placement and working practices.

Suppliers:

The following paragraph may be inserted in all orders to suppliers or hire companies providing any article or substance for use at work.

“In accordance with Section 6 of the Health and Safety at Work etc. Act 1974 we would be pleased to receive your confirmation that the article or substance to be supplied is safe and without risk to health when properly used. Also, in accordance with the above, please supply details of any tests of examinations carried out and full instructions for the safe use of the article of substance. Reference should also be made to the Provision and Use of Work Equipment Regulations 1998.

All information received from suppliers will be passed to the Supervisor for implementation and reference by operatives.

System Audits and Monitoring of Performance:

The Co-Directors will conduct a review of Health and Safety performance during meetings and any corrective actions advised or suggested will be investigated and appropriate actions implemented.

The Co-Directors, or in their absence, the fabrication supervisor are to be notified of any accidents and they will compile the supporting documentation for the authorities and keep records should an accident occur on site. When there are reportable accidents that require notice to the HSE in accordance with RIDDOR, to see what corrective or preventive action is required to prevent a similar accident occurring again.

Health and Safety matters to be monitored by the Company are: -

First Aid First Aider/Appointed Person, First Aid Box (s)

Welfare Clean and Satisfactory

Fire Precautions Adequate escape measures, equipment and Instructions

Housekeeping Access and Egress, materials properly stored

General hazards Created by bad practices, design, material or substances.

Documentation Relevant Health and Safety paperwork, notices and information.

Safety Equipment Personal Protective Equipment

Machinery & tools Suitable and safe, also well maintained

Training Suitably trained staff for the tasks being undertaken.

If there are any corrective or preventive actions required, these will be undertaken promptly to protect the Health and Safety of all those involved. Where appropriate the Co-Directors or fabrication supervisor will issue revised instructions to personnel and amend written procedures to take account of any new or perceived hazards to Health and Safety within the project. Actions when necessary, will be communicated to all employees in the factory as appropriate.

Tiredness:

It is the Policy of Serv Contracts Ltd that any person who is taking medication, prescribed or not is to inform the management if those drugs could affect their performance while at work or if the medication is likely to result in drowsiness. Employees are reminded that some prescription drugs may induce tiredness and lethargy etc.

Employees etc. are also requested to notify the Co-Directors or fabrication supervisor if at any time due to workloads or personal matters they feel that their ability to undertake work activities in a safe manner has been affected. Employees are required to submit this information pursuant to the Health and Safety at Work Etc. Act 1974. Section 7.

Training:

All employees are to be trained in accordance with the Management of Health and Safety at Work (Amendment) Regulations. Where operatives are required to carry out key tasks they will be provided with the necessary training.

The Company will ensure that all employees are competent and trained to the recognised acceptable levels required to undertake their job in a safe manner. Additional Health and Safety training will be provided for employees.

On recruitment and when exposed to new or changed risks e.g. should they be required to work on a new machine or with new technology. Refresher training will also be given as appropriate. On site safety talks will cover all aspects of safe working procedures in the factory.

The Company undertakes to provide induction training for general education and additional training for specific jobs as they occur and any additional specialised courses or staff training as is appropriate and necessary for the requirements of their duties. All training deemed to be beneficial to employees will be provided and paid for by Serv Contracts Ltd. In the interests of Health and Safety, training will be mandatory with records of training being kept within the office.

Serv Contracts Ltd management has a firm commitment to the training of its employees in matters relating to Health, Safety and Welfare. The objective of the training is to raise competency, Health and Safety awareness and to ensure that the obligations of the company in these matters are fully complied with.

Training and improvement in the understanding and application of Health, Safety and Welfare matters is seen as a continuous process. There is no defined training agenda but rather a flexible approach whereby training is provided in whatever areas are required by individual employees.

Training is provided in both a formal and informal manner and all employees are encouraged to positively identify to the Co-Directors or fabrication supervisor any areas where they feel they require training or retraining in Health and Safety matters.

Welfare Facilities:

Permanent welfare facilities are available within the factory which provide suitable sanitary facilities, canteen area, means of heating up water and food and potable water supply is provided by mcm JSL.

Fire extinguishers of an agreed type (i.e. AFFF, water, dry powder or carbon dioxide) are also provided and maintained. They will be positioned in an appropriate position and be kept free of obstruction and available for use at all times. There are also facilities readily available for summoning assistance from the emergency services (i.e. telephone or mobile phone) and for raising the alarm and applying First Aid.

Work Equipment:

Serv Contracts Ltd management will ensure that all of the work equipment supplied by them is maintained in an efficient state, in working order and in good repair. Where the equipment has maintenance log this log is to be kept up to date. We will endeavour to provide work equipment that complies with the statutory provisions contained within the Provision and use of Work Equipment Regulations.

All work equipment within the workplace shall be visually inspected to ensure it is safe and suitable for the purpose for which it is to be used and will be maintained in good working order and the Company will provide adequate supervision, information, training and instruction to ensure that there is compliance with safety procedures.

When work equipment is hired ensure that instructions are received in its safe use and do not attempt to use any plant unless you feel competent in its safe operation.

Where work equipment is found to be faulty repairs will be carried out before the equipment is issued. All plant found to be faulty is to be given to the Co-Directors or fabrication supervisor who is to ensure that:

1. Arrangements are made to ensure that it cannot be inadvertently or unscrupulously taken back into service.

2. The piece of equipment is returned to the hire company with suitable warning that it requires repair.

All office equipment is to be tested yearly and a general visual inspection is to be undertaken by staff before work with a formal inspection being undertaken quarterly.

Operatives using company equipment will be competent and trained. They must inspect the equipment before use reporting all faults, damage, defects or malfunctions to the Co-Directors or fabrication supervisor and are not to use it until the fault is rectified. Defective equipment must be immobilised and identified as awaiting repair. There is a strict code with regards to the misuse of work equipment which may result in the suspension of employment.

Young Persons and Children:

When the Company employs people under the age of 18, it will complete explicit risk assessments in respect of the young workers. The assessments will address the specific factors identified for the safety of the young persons and the other workers who may be affected by them while they are undertaking tasks.

Serv Contracts Ltd recognises its statutory obligations in accordance with the Management of Health and Safety at Work (Amendment) Regulations.

In the event than a child (having not left school) is employed by Serv Contracts Ltd the Company will inform the parents or legal guardians of the risk assessments and the control measures to be used to provide a safe working environment as required by the Management of Health and Safety at Work (Amendment) Regulations.

The Company will provide the appropriate supervision to ensure that the young persons undertake their tasks safely. No young person, under 18 years of age will be permitted to undertake any work unless they are directly supervised by a fully competent person.

Monitoring of the Policy:

Employees are encouraged to bring to the attention of the Co-Directors or fabrication supervisor, which in their opinion this policy appears inadequate.

This Policy and Arrangements will be reviewed on at least an annual basis, provision will also be made to undertake a review in the event of the introduction of new, or the amendment of existing legislation, codes of practice or guidance notes.

Date

Revision

Policy Amendments

Author

September 2025

00

Initial Policy

Mike Pearson

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